How to setup email on an Android based device

This article will show you how to setup email on a device running the Android OS.

Create a new email account

1. Enter your full "Email Address"

2. Enter the password for your "Email Address"

3. Tap "Next"

4. Choose the type of email account you will be using.

   • POP3: POP3 will download the emails from the server and store them on your phone.
   • IMAP: IMAP will store the emails on the server and show a cached copy on your phone.
   • Exchange: Exchange is not supported as it requires a Microsoft Exchange server

Incoming Server Settings

• Username: Please enter your full email address
• Password: The password for your email address
• IMAP server: This is typically your domain name preceded by "mail." eg mail.yourdomainname.com.au.
• Port Setting:993
• If the mail client is too old, meaning the SSL protocols aren't compatible, you will need to turn SSL Off and use:

  143 for IMAP
  110 for POP
  587 for SMTP

  • Please note: Is using SSL, you may receive a message about the Secure Certificate not able to be verified. This is because the certificate is set to to our domain name. It is safe for you to ignore this message and press continue.
    Using "SSL (Accept all certificates) will be more compatible, or 'Use SSL/TLS if available' option. We recommend this setting.
• IMAP path prefix: Please enter INBOX. This will allow for you to store your Sent, Drafts and Deleted emails on the server.
• Tap Next.

Outgoing Server Settings

• SMTP server: This is typically your domain name preceded by "mail." eg mail.yourdomainname.com.au
• Port Setting: 465
• Require sign-in: YES (Type: Password). Check this as you will need to authenticate with the SMTP server.
• Username: Please enter your full email address
• Password: The password for your email address.
• Tap Next.

Account Options

• Email Checking Frequency: Set how often you would like your device to check for new emails.
• Note: The more often you check your email the more drain it will cause on your battery.
• Send email from thise account by default Check this option if this will be your default email address
• Notify me when email arrives: Leave this checked if you would like to be notified of new email messages.
• Tap Next.

Name the account

• If you would like you can name the email account, this can be helpful if you have multiple accounts on the one device.
• Enter the name you would like to be shown on all outgoing emails that you send from the device.
• Tap Done.